eStaffing Office
Good Shepherd Penn Partners © Site Design by Huffenberger



Schedule Guidelines

Staff will be assigned to one of three scheduling groups (A, B, or C).

oEach group will have the opportunity to submit their “Requests” first (with approval) on a rotating basis.  

There can be no more than a grouping of two “R’s” or one “R” and a PTO at any given time without submission of a formal vacation request.  

Staff is required to work an extra weekend every six months.
oWill begin with Scheduling Group A.
oFulfillment will be tracked on the Master schedule.

The holidays will be paired as the following:

oThanksgiving
 Days: Actual day and day after.
 Nights: Day before and actual day.
oChristmas
Days: Day before and actual day.
 Nights: Night before and actual night
oNew Years
 Days: Day before and actual day.
 Nights: Night before and actual night

A staff seniority list will be utilized during the holidays for cancellations.

oThe person scheduled with the most years of service will be offered the cancel first.

All requests (PTO and vacation) will be granted depending upon the unit’s need.  

Failure to submit your schedule by the deadline will result in a schedule created by the unit scheduler.  


After committing to overtime, you are scheduled for that shift and if you cancel the overtime it will be considered a call out.  
oThe shift will have to be made-up if it occurs on a weekend.

All make-up weekend shifts will be required to be arranged with unit leadership (Assistant Nurse Managers or Director of Nursing).  

*Just for clarification: In order to meet the needs of the unit, it is possible that staff may work more or less than the minimum Monday/Friday requirement.

Scheduling Guidelines

Vacation and/or PTO

Submit all vacation and/or requests to use PTO as early as possible via the request PTO or the request vacation link. 

If you do not have enough PTO at the time of your vacation it can be denied.
Requests should be submitted at least six weeks prior to the day(s) requested; requests with less than six weeks of notice may not be granted. 
Employees must have PTO accrued to cover all of their requested PTO days. 
Employee requests for concurrent time off are contingent upon the staffing needs of the unit. More than two employee requests for the same period of time on respective schedules may not be granted.

No PTO(s) will be granted between mid-December and the beginning of January 5th
PTO will not be granted for assigned weekend commitments, or assigned holiday commitments, unless the employee secures a replacement to work. 
PTO will not be paid for hours in excess of an employee’s regularly scheduled pay period commitment.
Once granted, approved vacation/PTO is posted under the approved vacation link.


Penciled Request for Upcoming Schedules

The unit must be adequately staffed to meet the patient needs. All penciled requests are contingent upon the staffing needs of the unit. 

A blank six week schedule will be posted two weeks before the end of the current schedule, and will remain posted for two weeks, so that staff members can pencil their desired schedules.

Full-time staff members are responsible for penciling in their weekend commitments, assigned as A, B, or C. Split commitments will not be honored unless the staff member identifies a partner. Call outs on your weekend commitment will be made up per staffing needs of the unit.
Full-time staff members are responsible for penciling in minimum two Monday shifts and two Friday shifts pending the needs of the unit. Split commitments will not be honored unless the staff member identifies a partner.
Part-time staff members are responsible for penciling in four weekend shifts, and two Monday or Friday shifts, per six week schedule.

Per-diem staff members are responsible for penciling in four available shifts per six week schedule. 
Penciled PTO will not be granted unless it has been approved and posted under the approved vacation link.
Specific requests for days off should be indicated with an “R”. A day that is not marked with an “R” may be subject to work assignment. 
All “R” requests should be submitted via the LTACH requests link. The electronic submitter tracks your “R” request and ensures an accurate timeline of requests. “R” requests may be granted on a first come basis, contingent upon the staffing needs of the unit. 
“R” requests include all days that a staff member cannot work, whether it is for childcare arrangements, medical or court appointments, second jobs, or other personal responsibilities.


Upcoming Schedule Posted

Once the upcoming is posted online, it is the responsibility of staff members to immediately review their schedules. Any concerns with the upcoming schedule should be discussed immediately with a Manager. 

Failure to arrive at work on a scheduled day will result in an unscheduled absence, which is subject to progressive steps of disciplinary action per policy. 
Requests to change to the upcoming schedule must be approved by the Manager or designee


Holiday Guidelines

The Specialty Hospital acknowledges the following six holidays: Memorial Day, 4th of July, Labor Day, Thanksgiving, Christmas, and New Year’s. 


Full-time employees are assigned to holiday team 1, or holiday team 2, and work
 three holidays per year. The holiday commitments for each team alternates annually and are indicated on the master schedule. The holidays will be paired as the following:

Part-time employees are required to work two holidays per year, one winter and one summer.
Per-diem employees are assigned to work two “soft” holidays per year. Soft holidays include:

oMother’s/Father’s Day
oEaster
oValentine’s Day
oSuperbowl Sunday

If amicable, employees can switch holiday commitments. Requests to do so must be approved using the swap shift link. Swap shifts that create overtime for either employee may not be approved.