eStaffing Office
Good Shepherd Penn Partners © Site Design by Huffenberger


Scheduling Guidelines:

PTO

Requests should be submitted at least six weeks prior to the day(s) requested; requests with less than six weeks of notice may not be granted. 
Submit all requests to use PTO via the gsppsetaffing.com request PTO link. 
All PTO requests must be approved by management before staff can take time off. 
Employees must have PTO accrued to cover all of their requested PTO days. 
Employee requests for concurrent time off is contingent upon the staffing needs of the unit. More than two day shift and two night shift employee requests for PTO during the same period of time on the schedule may not be granted.
No PTO(s) will be granted between Dec 20 and Jan 5 of each year. 
PTO will not be granted for assigned weekend commitments, or assigned holiday commitments, unless the employee secures a replacement to work. 
Once granted, approved PTO is posted under the approved PTO link within 7-10 days of submission.
Penciled PTO will not be granted unless it has been approved and posted under the approved PTO link.

 “R” and “S” Requests

Penciled “R’s” will not be granted unless it has been submitted through gsppestaffing.com via “IRF Requests” link. The electronic submitter tracks your “R” request and ensures an accurate timeline of requests. “R” requests may be granted on a first come basis, contingent upon the needs of the unit. 
More than three “R” or “S” requests for the same shift on respective schedules will not be granted.
“R” requests for the day before, or the day after, an assigned holiday may not be granted, but may be considered based on unit staffing needs.
“R” requests include all days that a staff member cannot work.
“S” requests include all days that a staff member cannot work due to school/class obligations and must be approved by a manager.
Employees must provide a school schedule to the manager for approval before the start of the semester.
A total of six “R” or “S requests will be granted per six-week schedule. 
Weekend Call Outs
All weekend call outs must be made up on the following schedule. ‘A’ weekend will make up on ‘B’ weekend, ‘B’ weekend will make up on ‘C’ weekend, and ‘C’ weekend will make up on ‘A’ weekend. 

Penciled Request for Upcoming Schedules

A blank six-week schedule will be posted one week after the new schedule is posted, and will remain posted for two weeks, so that staff members can pencil their desired schedules.
Full-time staff members are responsible for penciling in their weekend commitments, assigned as A, B, or C and minimum two Monday shifts and two Friday shifts pending the needs of the unit. A new swap request for recurring swaps must be submitted via gsppestaffing website every schedule and must be approved by the manager.
Part time/Per-diem Requirements
Part-time staff members are responsible for penciling in two weekend shifts (not split), and two Monday or Friday shifts, per six-week schedule.
Per-diem PIRM staff members are responsible for penciling in three available shifts per six-week schedule including one weekend shift.
Per-diem staff must submit shifts three weeks before the schedule is posted.

Upcoming Schedule Posted

Once the upcoming is posted online, it is the responsibility of staff members to immediately review their schedules. Any concerns with the upcoming schedule must be addressed immediately. 
Failure to arrive at work on a scheduled day will result in an unscheduled absence, which is subject to progressive steps of disciplinary action per policy. 
Requests to change to the upcoming schedule must be approved by the Manager or designee.

Holiday Guidelines

GSPP acknowledges the following six holidays: Memorial Day, 4th of July, Labor Day, Thanksgiving, Christmas, and New Year’s. 

Full-time employees are assigned to holiday team 1, or holiday team 2, and work three holidays per year. The holiday commitments for each team alternates annually and are indicated on the master schedule.
Part-time employees are assigned to work two holidays per year, one winter and one summer. 
Per-diem employees must work 1 soft holiday (valentine’s day, Easter, mother’s day, father’s day, Halloween).
The assigned holiday will be a 2 shift commitment as follows;
oMemorial day
Day Shift: Monday and Tuesday
Night Shift: Sunday night and Monday night
o4th of July
Day Shift: July 4th and July 5th
Night Shift: July 3rd and July 4th
oLabor Day
Day Shift: Monday and Tuesday
Night Shift: Sunday night and Monday night
oThanksgiving
Day Shift: Thursday and Friday
Night Shift: Wednesday night and Thursday night
oChristmas
Day Shift: December 24th and 25th
Night Shift: December 24th and 25th
oNew Years
Day Shift: December 31st and January 1st
Night Shift: December 31st and January 1st
If amicable, employees can switch holiday commitments. Requests to do so must be approved using the swap shift link. Swap shifts that create overtime for either employee may not be approved.
Holiday pay is paid for the 7p-7a shift before the holiday and for the 7a-7p shift on the holiday. For example, employees working Dec 24th 7p-7a will accrue holiday pay, as well as employees working Dec 25th 7a-7p.

Swaps

All swaps must be submitted through gsppestaffing.com via the “Swap” link.
All swaps must be an equal trade and may not create overtime for an employee.
Swaps with per-diem must be for a shift they have previously signed up for.
In order for a per-diem staff member to cover a full time or part time staff members shift, a PTO request must be put in through the gsppestaffing website by the staff member requesting the change.

Operational Guidelines

Employees must arrive to work on time when scheduled. Employees are expected to be on the unit and ready to receive report at 7 am/pm. Employees are expected to stay on the unit until 7:30 am/pm to be available to help patients, as all staff members’ transition care of their patients. Walking rounds between off-going and on-coming employees is an expectation, as it promotes patient safety.

Recurrent incidences of lateness and recurrent incidences of clocking out late, are subject to progressive steps of disciplinary action. Patterns of misuse in submitting TEA sheets and failure to use the electronic clock-in system are subject to disciplinary action. Unscheduled absences are subject to progressive steps of disciplinary action. Employees absent for greater than three shifts must provide a doctor’s note for medical clearance to return to work.

If you are sick or running late, call the unit and inform the charge nurse. You must call out at least 2 hours before the beginning of your scheduled shift. Speak with the charge nurse directly and do not leave a message to be communicated. The unit numbers are 215-893-6300 or 215-893-6399, 215-893-6400, or 267-449-5809. 

The information presented here are guidelines. Decisions regarding scheduling and/or staffing are at the discretion of the unit managers. There are administrative policies as well, that apply to employees, and that can be found under the www.teamgspp.com Intranet link. 



Revised on November 4, 2016.
Effective date January 2, 2017.